Position: Associate Director of Student Programs
ABOUT THE EDUCATION DEPARTMENT:
Reaching more than 2,100 students from public, private, parochial and charter schools throughout the Greater Philadelphia region each year, the World Affairs Council of Philadelphia's educational programming features large-scale conferences and workshops designed to simulate global forums, including the International Student Summit and Global Economic Forum for high school students, and the Student Diplomat Program / Jr. Model United Nations for middle school students. Council programs challenge students to work collaboratively and creatively to problem solve some of the major global challenges of the 21st century. Additionally, our students have access to leadership workshops, speaker events and private briefings with leading public figures and scholars on the world stage today. For more information on the program, please visit: www.wacphila.org/education.
The Associate Director of Student Programs is responsible for assisting the Director of Student Programs with the organization and operation of all high school, middle school and teacher professional development programs at the World Affairs Council of Philadelphia and is actively involved in all other education-related initiatives, activities and programs. This position reports directly to the Director of Student Programs.
DUTIES INCLUDE, BUT ARE NOT LIMITED TO, THE FOLLOWING:
- Conceptualize, plan and implement extracurricular programming for middle and high school students, including large-scale conferences, workshops, seminars and speaker events, focused on international affairs, foreign policy, current events, economics, geopolitics and world cultures;
- Develop and assess quantitative evaluation tools to increase program quality, impact and cost effectiveness and expand program access to an increasingly diverse student audience;
- Research and write curriculum materials and classroom resources for students and teachers, including briefing papers, lesson plans, workbooks, and handouts;
- Prepare and deliver engaging topic-related presentations appropriate for both a middle and high school student audience;
- Design and distribute all programming-related marketing and recruitment materials, including fliers, program books and media advisories;
- Oversee department web design, online content management and program registrations;
- Prepare all program-specific communications, including pre- and post-program correspondence with students and faculty advisers;
- Manage all invoicing of schools and vendors;
- Supervise program venue arrangements and on-site logistics;
- Identify, recruit and prepare program speakers and facilitators;
- Facilitate all program proceedings;
- Carry out assignments at the Council’s public speaker events, including registration, ushering, etc.;
- Interviews and selects department interns for fall, spring and summer sessions; assigns and supervises intern projects and tasks;
- B.A. required, M.A. preferred, in international affairs, education or related field
- 3+ years’ experience in an educational setting preferred
- Program management and event planning experience with middle and/or high school students preferred
- Experience in customer service/service-provider capacity highly desired
- Advanced skills using Microsoft Office (Word, PowerPoint, Excel, Outlook) and Google Drive
- Advanced skills using Adobe Creative Suite (Photoshop, Illustrator, InDesign)
- International travel experience preferred
- Excellent interpersonal & communication skills (both written and verbal)
- Excellent organizational skills and the ability to multi-task
- $38-40,000 per year, dependent on experience
HOW TO APPLY:
Qualified applicants should send a resume, cover letter and writing sample to firstname.lastname@example.org. While we sincerely appreciate all applications, only those candidates selected for an interview will be contacted. No phone calls, please!
Please be sure to read the application policies to the right before you submit your application materials.
We cannot accept your materials if you do not follow these instructions.
Corporate / Membership Intern
Intern will work with Membership staff and the Director of Corporate and Sustaining Membership to assist with a wide range of tasks related to the Council's work with donor relations, member retention and acquisition, corporate sponsors, and the Council's Board of Directors. The preferred candidate will have administrative office experience, excellent written and verbal communication skills, a solid understanding of the MS Office Suite, experience using office equipment, web research experience, and the ability to prioritize projects, remain highly organized, and take initiative. The intern will be expected to learn basic use of Raiser's Edge (the Council's donor management and event planning software), which is integral to all tasks. Tasks include (but are not limited to) the following: Assist in keeping the individual member database and online e-mail database current; process and execute weekly and monthly mailings for gift acknowledgment and membership dues; assist with program registration preparation; prepare profiles on potential corporate and individual members through online and database research; update contact information; prepare for and attend Council speaker and education programs; support other departments and the Council's mission as needed.
Intern will work closely with the Council's Education team to assist with a wide range of tasks related to the planning and implementation of student programs, such as the Council's International Student Summit, Global Economic Forum, Summer Global Leadership Seminar, and Student Diplomat Program / Jr. Model United Nations. Tasks include researching topic information, identifying appropriate expert speakers, helping to conceptualize and produce student enrichment programs, attending programs and assisting with event responsibilities, as well as providing administrative support, as needed.
Programs / Communication Intern
Intern will work with the Programs staff to assist with a wide range of tasks related to the planning and implementation of speaker events. Tasks will focus mostly on audience development and research; updating outdated contact information in the database; researching potential new organizations, groups, or university/college programs and departments for upcoming event audiences; communication with cooperating organizations; and promotion of events to local universities and schools during the main portion of the program year. Tasks may also include researching and gathering speaker and topic information for potential and planned events; drafting program descriptions and podium remarks; promoting programs and events on the Council's social media networks such as Facebook, Twitter, and LinkedIn; and providing administrative support, as needed. The Programs / Communication Intern is expected to attend most (preferably all) programs and help with event management responsibilities, which may require occasional early morning or evening hours. The preferred candidate will have excellent written and verbal communication skills, strong phone etiquette, and knowledge of Microsoft Office with an emphasis on strong Microsoft Excel skills.
Intern will work with Travel staff to assist with a wide range of tasks related to the planning and implementation of tours. Tasks include researching and photocopying substantive articles for pre-trip reading information; assisting with tour promotion; data entry; and acting as support for various administrative duties. In addition to skills applicable to all departments, Travel prefers someone who is familiar with foreign affairs journals and think tank biases. Travel seeks an intern who is available two half-days or one full day per week.
The Council is currently accepting applications for Fall 2015. Applications are no longer being accepted for Summer 2015.
Please specify the area(s) with which you would be interested in interning.
You will only be contacted if you are chosen for an interview. Because of the volume of applications the Council receives, we cannot respond to every applicant.
No phone calls, please.
Internships are unpaid and are open to college undergraduates and recent graduates with a strong interest in international affairs. The Council does not accept high school students for internships. Greater consideration will be given to students applying for an internship tied to college credit.
Internships are typically a full semester:
Fall: August - December
Spring: January - May
Summer: May - August
The ideal candidate should be reliable, self-motivated, possess strong computer skills, the ability to work independently as well as in a team, a good command of English, and strong writing and researching skills. We seek a commitment of approximately 8-10 hours per week (1 full day or two half-days preferred.) Interns are encouraged to attend the Council's speaker events when possible (unless required by department). College credit can be arranged. Reasonable travel expenses are covered.